EXTERNAL ASSESSMENT

The UP System Academic Assessment and Development (AAD) Committee and CU and College AAD Officers and Point Persons shall be guided by this guide in the conduct of the system-wide External Quality Assurance (EQA) of degree programs. Recognizing that this is the first-run of EQA across the system and in light of the COVID-19 situation, the allotted time may be adjusted provided that the EQA is completed by December 31, 2020 (for type ABCD).

EQA
TYPE
DETAILS
Type AEQA by assessors/external reviewers from within the CU
Type BEQA by assessors/external reviewers from another CU
Type CEQA by assessors/external reviewers from within and another CU
Type DEQA by assessors/external reviewers from outside UP,
may be local or international
Type EEQA by a local accreditation body
(e.g., PAASCU, PACUCOA, PTC-ACBET, etc.)
Type FEQA by an international accreditation/assessment body 
(e.g., AUN-QA, ABET (Washington Accord for Engineering),
KAAB (Canberra Accord for Architecture),
PICAB (Seoul Accord for Computing and IT), etc.)

SAR REVIEW AND BUDGET REQUEST

#UNIT AND TASKS
1Degree Program Delivering Unit (DPDU) prepares the Self-Assessment
Report (SAR) with participation from all stakeholders, identifies the type of
EQA it intends to go through, and prepares the line-item budget for the
conduct of EQA.
2DPDU submits a SAR to the Dean through the Head/Chair/Coordinator of
the College AAD Committee. Once endorsed by the College AAD
Committee, the SAR shall be endorsed by the Dean to the UPD AAD
Committee for action.
3UPD AAD Staff collects the SARs submitted by the DPDUs.
4UPD AAD Staff encodes in the EQA Masterlist template the type of EQA selected by the DPDUs.
5UPD AAD Committee Chair convenes the CU AAD Committee.
6UPD AAD Committee reviews the SARs and the type of EQA chosen by the DPDUs.
7UPD AAD Committee informs the DPDU of the results of the review.
8UPD AAD Committee submits final EQA Masterlist of the CU to UP System AAD Committee.

TYPE ABCDE

TYPE F

SELECTION OF EXTERNAL ASSESSORS (TYPES A-D)

It is recommended that the DPDU have two (2) to three (3) assessors/ reviewers during the conduct of EQA, following any of these options:

  1. Two (2) trained/ practicing QA-assessors/accreditor;
  2. One (1) trained/ practicing QA-assessors/ accreditor and one (1) content/ discipline expert; and
  3. Two (2) trained/ practicing QA-assessors/ accreditor and one (1) content/ discipline expert.

The assessors/reviewers need not be content/ discipline experts since it is the unit’s quality assurance processes that will be primarily examined during an assessment (even by AUN-QA). By examining the QA processes, an assessor would be able to evaluate whether the degree program is achieving its vision, mission, goals and objectives in relation to teaching and learning. For example, looking at the curricular review process would allow them to check whether the curriculum and program specifications are up-to-date and relevant, aligned with the vision/mission/goals of the university and the college/ department/ institute to achieve the expected learning outcomes, etc. On the other hand, content/ discipline experts may be needed to aid in benchmarking the program with similar programs in the world, in which case the expert may be chosen from a degree program in an institution abroad that the UP degree program aspires to benchmark against. The content/ discipline expert may also be one who is able to recommend specific and more in-depth changes in the curriculum or modes of teaching delivery.

BUDGET PREPARATION GUIDE

TYPE A


  • Venue rental and meals during meeting/ discussion/ interview
  • Office supplies and reproduction expenses
  • Honorarium for assessor/s
  • Per diem (unsponsored meals and incidental expenses) for assessor/s, based on Executive Order 77, series of 2019 (EO 77, s. 2019)

TYPE B – D


  • Venue rental and meals during meeting/ discussion/ interview
  • Office supplies and reproduction expenses
  • Accommodation and transportation expenses of the assessor/s
  • Honorarium for assessor/s
  • Per diem (unsponsored meals and incidental expenses) for assessor/s, based on Executive Order 77, series of 2019 (EO 77, s. 2019)

TYPE E – F


  • Assessment/ accreditation fees
  • Venue rental and meals during meeting/ discussion/ interview
  • Office supplies and reproduction expenses
  • Accommodation and transportation expenses of the assessor/s
  • Honorarium for assessor/s
  • Per diem (unsponsored meals and incidental expenses) for assessor/s, or assessors based on the prevailing United Nations Daily Subsistence Allowance (UN DSA) rates and Bangko Sentral ng Pilipinas (BSP) Exchange Rate Bulletin

SAMPLE ITINERARY FOR THE ASSESSORS

Day 1


  • Arrival and pick-up of assessors

Day 2


  • Opening program
  • Meeting with the Dean and Department Chair/Institute or Center Director and management team
  • Site visit (e.g., teaching and learning facilities, library, sports facilities, etc.)
  • Interview with faculty members and support staff

Day 3


  • Interview with students, alumni and employers
  • Meeting with the SAR Team for clarifications
  • Assessors meet and prepare for the next day’s presentation

Day 4


  • Presentation of preliminary assessment findings by the assessors
  • Closing program

QUICK LINKS

LOCAL ACCREDITING BODIES

INTERNATIONAL ACCREDITING BODIES

CENTER OF EXCELLENCE AND DEVELOPMENT