UPD holds 2025 QA General Assembly​
  • Written by: Czarina Joy Arevalo and Kelvin Mendoza
  • Photos by: Michelle Lagare, Michael Baguisa and Arlyh Hirao

Share:

Facebook
Twitter
SDG 4 - Quality Education
SDG 8 - Decent Work and Economic Growth
SDG 17 - Partnerships for the Goals

To strengthen the engagement of various quality assurance stakeholders in the University of the Philippines Diliman (UPD), the UPD Quality Assurance Office held a two-day QA General Assembly last March 3 and March 10 at the Bulwagang Tandang Sora, College of Social Work and Community Development.

128 attendees across UPD administrative and academic units joined the QA General Assembly Day 1; meanwhile, 120 members of the academic units attended the Day 2 activities.

UPD administrative and academic units joined the QA General Assembly
QA GA 2025 1-min
QA GA 2025 23-min

Administrative-focus session highlights alignment and synergy

For the first day of QA GA, PBMS Delivery Unit (DU) Administrators, Encoders, and ISO Facilitators were the focused participants, with unit heads also joining the activity. In the Opening Message, Performance Monitoring Team Faculty-in-Charge (PMT-FIC) and Quality Assurance Committee (QAC) member Prof. Evangeline Amor underscored the purpose of the assembly, exploring initiatives designed to enhance our services and better serve our stakeholders through our quality assurance practices.

Prof. Amor highlighted that the annual gathering is an important opportunity for the UPD QAO to connect with key QA stakeholders, share plans and projects for the year, provide a platform for networking with fellow quality practitioners, and foster knowledge sharing and inter-unit benchmarking.

“It is the first time that we hold back-to-back assemblies, combining those who are involved in the Performance Based Monitoring System (PBMS), and those who are involved in the iAADS, EQA, SAR group. This Monday, we are going to concentrate on the PBMS and the ISO. The reason why we organized the QA General Assembly is we wanted the stakeholders and you, as key persons of all the activities that are happening in the university, to be able to see the bigger picture.”

Prof. Amor emphasized the critical role of administrators and support staff, “What we wanted to show was that all these things that we were doing are actually connected with each other. While we encode the indicators, outputs, and outcomes, the bigger picture is seeing that this is connected to the budget.”

QA GA 2025 16-min
Llenaresas during his talk on Program Expenditure Classification (PREXC)

Resource speakers graced the assembly with Mr. Virgilio Llenaresas, Chief of the UP System Budget Office, and Ms. Tracy Tusi, Planning Services Division Information Technology Officer II, discussing the Program Expenditure Classification (PREXC).

QA GA 2025 15-min
Estrada Jr. during his talk on OPCR-PMT Alignment

Mr. Rogelio T. Estrada, Jr. and Ms. Hazzelyn Joy C. De Ocampo from the HR Planning and Research Division of the UP Diliman Human Resource Development Office (UP HRDO) discussed OPCR-PMT Alignment. Mr. Estrada gave emphasis on strategic functions, addressing operations and support functions; and strengthening the importance of developing your rubrics and identifying targets.

To cap off the series of lectures in the morning session, Prof. Amor gave valuable insights on the updates of the Performance Monitoring Team and emphasized the system data collection framework.

A dedicated session for Question & Answer was conducted with striking questions about operational and strategic planning as connected with OPCR creation, and integration of unified PBMS and OPCR platform for efficient submissions.

During the afternoon session, UPD QAO Director Dr. Aura C. Matias gave information on the ISO 21001:2018 EOMS Certification Project. Prof. Matias shared where the project is currently at and where the strategic direction is headed to. With QA as central to the strategic initiatives of UP Diliman, units are encouraged to “fix our house” and correct QA-based reform of internal systems and processes. The QAO supports these goals and objectives through the ISO 21001:2018 Educational Organization Management System (EOMS) project.

QA GA 2025 10-min
UPD QAO Director Matias sharing updates on the ISO 21001:2018 EOMS Project.

Insights and feedback were shared by various administrative and academic units’ ISO facilitators from the ISO Phase 1 series of activities. Internal Quality Assurance (IQA) Team Lead Kelvin Mendoza gave a walk-through on the updated ISO calendar and remaining phases for the ISO 21001:2018 EOMS Certification Project.

UPD Vice-Chancellor for Administration Pacia graced the 2025 QA General Assembly Day 1.

The first day of the 2025 QA General Assembly was concluded by Vice Chancellor for Administration Adeline Pacia, addressing the participants in a closing message. “As we draw the first day of the 2025 UP Diliman Quality Assurance General Assembly to a close, I hope you leave today more equipped to champion quality within your respective units through the knowledge imparted by the discussions earlier,” she said in closing. She also enjoined everyone to join in the UPD Office of the Vice-Chancellor for Administration (OVCA)’s battle cry, “Go for Gold!” as the University commits to achieving a gold award for Anti-Red Tape Authority (ARTA) Report Card Survey.

Academic-focus session underscores commitment to QA pathways

For the second day of the QA General Assembly, Academic Unit Heads, College-level and Department-level QA Officers were the focused stakeholders. Quality Assurance Committee members present include Prof. Ruth Lusterio-Rico, Prof. Evangeline Amor, and Associate Professor Ivy D. Suan. 

The 2nd day of the QA GA opens with an inspirational message from QAO Director Matias, addressing the academic leaders and faculty members, acknowledging their feedback regarding the need to recognize the efforts in QA work.

AVP Alyssa Peleo-Alampay shared updates on the UPD performance on quality assurance.

Assistant Vice-President for Academic Affairs (Quality Assurance) Prof. Alyssa Peleo-Alampay served as resource speaker on the QA System Strategic Plans and Targets. 

AVP Peleo-Alampay highlighted that the QA initiatives of the University are anchored on the UP context, and that no standard is being imposed upon us. “You are just putting into a system and structure how you are gonna meet and achieve the mission, vision, strategy, your educational philosophy, what is that ‘Tatak UP?’ What are those learning outcomes you are teaching your students?”

Prof. Alampay underscored that the QA endeavors for academic units is a monitoring mechanism on the University’s delivery of learning services to its students.

To provide updates on the Quality Assurance activities of UP Diliman, the QAO team leads presented their respective engagements with academic unit stakeholders. For institutional QA  updates, IQA Team Lead Mr. Kelvin Mendoza provided updates on ISO 21001:2018 EOMS Certification Project, Phase 1 Summary and Realizations, and Plans Moving Forward. For the program-level QA, Mr. Charles Ramos, External Quality Assurance (EQA) Lead, oriented academic units on the schedule of upcoming EQA activities and acknowledged top-performing units who underwent EQA assessments. Meanwhile, Ms. Arlyh Hirao, Knowledge Management Team Lead, provided quantitative updates and schedule reminders on the Performance-Based Monitoring System for Delivery Units (DUs).

 
QA GA 2025 45-min
Director Matias addressed participants in her lecture on the UPD Revised Policy strengthening QA officers’ career pathways.

Continuing the session, Director Matias provided updates on the proposed revisions to the Guidelines for QA Officers Selection, Appointments, and Terms of Reference, as well as the QA Competency Development Framework, underscoring UPD QAO’s vision for strengthening the professional development of UPD QA officers. 

Director Matias pressed the importance of organizational succession to be able to ensure continuity of leadership initiatives. “Good leaders must always plan for succession, turnover of responsibilities must be looked into,”she said.

PMT Faculty-in-Charge Prof. Evangeline Amor concluded the QA General Assembly with an inspiring message, thanking the participants across administrative and academic units. Prof. Amor emphasized that efforts from all  QA stakeholders, from administrative and academic units are integrated, acknowledging the challenge of making the hard work less painful and more collaborative. “Anything worthwhile needs hard work, so let us embrace hard work,” she said.

22
Prof. Amor, PMT Faculty-in-Charge, shared inspiring words to cap off the 2025 QA General Assembly.

“Borrowing from the programs of the QA office, let us all lead and aspire to inspire our colleagues to join us in the quality journey of our University. Build that quality mindset. Having that quality mindset aligns and is consistent with the battle cry of the University for honor, excellence, and service,” Prof. Amor said in closing.

Aside from a series of lecture sessions, interactive activities to strengthen socials and camaraderie among QA stakeholders were conducted.

1 2 3 4 5 6

The QA General Assembly is an annual event of the UPD Quality Assurance Office, aiming to align and communicate QA initiatives of the University among the UPD community and stakeholders.

Facebook
Twitter

LATEST NEWS

Our Newest For you

UPD holds 2025 QA General Assembly​

Czarina Arevalo April 3, 2025

To strengthen the engagement of various quality assurance stakeholders in the University of the Philippines Diliman (UPD), the UPD Quality Assurance Office held a two-day QA General Assembly last March 3 and March 10, 2025 at the Bulwagang Tandang Sora, College of Social Work and Community Development, participated by 248 members of the UPD community across the 87 academic and administrative units.

UPD Units Sharpen ISO Skills Through Hands-On Coaching

Czarina Arevalo March 17, 2025

To reinforce the foundational knowledge gained from the series of onsite training for the Phase 1 of the ISO 21001:2018 EOMS Certification Project, the UP Diliman Quality Assurance Office (UPD QAO) successfully conducted multiple sessions of Process Mapping and Risk Management Coaching from November 2024 to February 2025.

7 UPD undergraduate programs complete external review visits for EQA Types A and C​

Prynze Sazon January 20, 2025

7 undergraduate degree programs from UP Diliman Extension Program in Pampanga, College of Fine Arts, and College of Social Work and Community Development completed two batches of external review visits last November 20-22 and November 27-29, 2024, with external quality reviewers hailing from UP Diliman and UP Los Baños. This brings the total of undergraduate degree programs that have undergone external quality assurance to 27 in 2024.

OAT-OVCAA and QAO conduct OBE Workshops for 2024

Beau Estepa January 8, 2025

The UP Diliman Office for the Advancement of Teaching (OAT) and Quality Assurance Office (QAO) held two Outcome-Based Education (OBE) workshops in September and November 2024. The workshops focused on aligning learning outcomes and syllabus design to support academic units in revising curricula and developing Self-Assessment Reports (SAR).

UPD introduces risk management through comprehensive training

Czarina Arevalo December 2, 2024

To strengthen UP Diliman’s commitment to quality assurance and integrate risk management principles in facilitating the attainment of the University’s core purpose, the UP Diliman Quality Assurance Office and Macro Vision Consultancy (MVC), launched the Risk Management Training on October 14-16 at the Conference Hall, Balay Kalinaw.

UP Diliman QA Officers during the Q4 QA Clinic 2024

UPD QAO Holds QA Clinic for Q4 2024​

Beau Estepa November 25, 2024

The UP Diliman Quality Assurance Office held the 4th quarter QA Clinic on October 28, 2024, with 24 QA Officers. Discussions included year-end reviews, strategic planning, aligning with UP programs, rankings, and QA tools like PESTEL and SWOT to enhance implementation and improvement.

  • 3rd Floor, Rm 310. National Engineering Center, University of the Philippines, Diliman.
  • qa.upd@up.edu.ph
  • (02) 9891-8500 local 2092

Userful Links

Menu

Sitemap

Menu
Icon-facebook Icon-linkedin Envelope